In-Kind Donations

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In-Kind Donations

In-Kind Donation Form

MM slash DD slash YYYY
(If applicable)
(Please include quantities)
(Provided by donor)
Name(Required)
(If applicable)
Name of individual for CASA donation acknowledgement (thank you letter)
(If different from above)
Address(Required)
Phone number above is(Required)
MM slash DD slash YYYY
(CASA office use only)
(CASA office use only)
(CASA office use only)
RULES AND REGULATIONS:

IN-KIND donations must meet the standard charitable organization rules as outlined by the IRS which includes:

Current standards of the FASB require that contributed services be recognized and recorded.  The following criteria must be met: (1) the donation must be useful; (2) the service creates or enhances a non-financial asset; (3) the services require specialized skills and are provided by individuals with those skills.

Providing IN-KIND services and materials require review and approval from the Child Advocates of Montgomery County management staff prior to acceptance.  Only signed, approved donation forms are acceptable as acknowledgement of in-kind donations.

Instructions for completing the IN-KIND DONATION FORM:
  1. Provide specific project information related to the event being planned including date, city, and county.
  2. Provide detailed information related to the description of the item or service being donated. For printing donations, include a specific number of pages, packets, or other items that are being considered.  For other material items, include specific quantities being considered.  No financial donations are considered in-kind donations.
  3. The Estimated Fair Market Value (FMV) must be completed by the donor. The Organization cannot place a FMV amount or interpret the value of any non-financial donations.
  4. Provide donor-benefit amounts being returned to the donor in exchange for their in-kind donation.
    1. Example: A donor provided printing of 100 booklets for an Educational Conference and received a dinner at the event. The cost of the dinner must be itemized and recorded.
  5. Provide information related to the donor including name, organization, address, and other contact information.
  6. CASA STAFF: Record the date received and your name.
  7. An In-Kind donation receipt will be sent directly to the donor and one copy of all in-kind donation forms will be maintained at the CASA office for audit purposes.
  8. Donations that cannot be accepted or fall outside the standard guidelines for acceptance will be rejected. A formal letter will be sent to the donor and a copy of the notice will be retained for our records.